In the relationship between worker and employer there are a series of official documents that can be requested, both by public institutions and private organizations. One of the most common is employee certificatea simple but extremely important act that confirms that a person is legally employed by a company.

Although it seems like a trivial document, it has clear legal and administrative value, and the way it is drafted can influence how quickly the employee obtains certain rights or benefits.

What is an employee certificate?

The employee certificate is a document issued by the employer, upon request of the employee, which confirms his status as an employee and some essential elements of the employment contract.

Right Labor Code (art. 40, paragraph 2)the employer is required to issue at the employee's request all documents certifying his status, and the certificate is the most common form of confirmation.

It is important to underline this the employee certificate is not the same as the income certificate. The former only certifies employee status and some basic information, while the latter reflects income and salary details.

When is an employee certificate necessary?

There are numerous situations in which this certificate may be requested. Among the most common are:

  • to obtain a bank loan of modest value, where a complex document with income is not required, but only proof that the person carries out a work activity;
  • at the request of state institutions, for the granting of certain social rights (scholarships for children, social assistance for large families);
  • for healthcare facilities provided by the employer in the private system (medical subscriptions, treatments);
  • to nursery or school, to enroll the child;
  • within administrative processes (social dossiers, heating aid, requests for compensation).

These examples demonstrate that the employee certificate is a fundamental document, indispensable in the daily life of any employee.

What should the employee certificate contain?

A correctly drawn up certificate must include some minimum information:

  • company identification data (name, headquarters, CUI, registration number in the Company Register);
  • employee data (surname, surname, tax code, address);
  • date of hire and position held;
  • type of employment contract (fixed-term or permanent, full-time or part-time);
  • the express mention that the person appears to be an employee at the time of issuing the document;
  • employer contact details;
  • date of issue, signature and company stamp (if present).

These details give validity and officiality to the document.

Employer's obligation

The law clearly states that the employer has the obligation to issue this certificate upon request of the employee. Unjustified refusal may be sanctioned as it limits the employee's right to access services and benefits.

In practice, many companies have already implemented internal procedures or even digital modules that allow the rapid generation of certificates, precisely to simplify this process.

Digitizing the process: why is automation useful?

In the past, drafting an affidavit involved manual drafting, proofing, and multiple signatures. Currently, with the help of software platforms such as Zarina CRMthis process can be fully automated.

The advantages of digitalisation:

  • generate certificates with a single click, based on the data already entered into the system;
  • eliminate the risk of editorial errors;
  • electronic archiving, accessible at any time;
  • traceability – you know exactly who issued the document and when;
  • saving time, both for the employer and the employee.

Modern CRM software can include predefined templates so that each certificate issued is standardized and compliant with regulations.

Employee certificate template

Download the standard employee certificate template updated to 2026:

Employee certificate to be presented to the family doctor

There are situations in which employees must present a work certificate to the family doctor. This document is usually required to issue a medical leave certificate for temporary incapacity for work or when necessary admission to a hospital ward.

It is important to know that this type of certificate has a standard formatestablished by National Health Insurance Agency (CNAS) and county health centers.

  • The document is valid 30 days from the date of issue.
  • To have legal value, the certificate must be signed by the legal representative of the employer and to wear company stamp (where it is used).

Download the official form in PDF format now and use it when requested by your family doctor:

Employee certificate for the issue of the European Health Card

When an employee wants to achieve European Social Health Insurance Card (ESHIC)must submit to employee certificate. The purpose of the document is to confirm the person's status as an active and insured employee in the public health system.

For this situation there is a special certificate templateregulated by law, which can be downloaded and used directly.

Important update: Starting from March 2026applications are submitted for the issue of the European Health Card exclusively onlinethrough the official website: www.cardeuropean.ro.

In this way the process for obtaining the card has become simpler and faster, eliminating the need to physically present the documents at the counter.

Download the PDF template now and use it when prompted:

Conclusion on the employee certificate

The employee certificate is a simple but essential document that officially confirms a person's status as an employee. Whether it is required to obtain a loan, to enroll the child in nursery school or for the granting of social benefits, this act has an indisputable administrative and legal value.

In 2026 the digitization of these documents becomes a necessity. Companies using a modern CRM can generate certificates quickly, accurately and without bureaucratic formalities. In this way, both employees and employers gain time, safety and efficiency.

Stop wasting time manually editing documents. Try Zarina CRM and discover how easy it is to generate employee certificates and other official documents with just one click.